Transition nears end; Where to find future Canvas updates (Final Canvas News Digest)

This is the final news digest about UW-Madison’s transition to the Canvas learning management system (LMS).

Canvas transition coming to a close, where to find future Canvas info

With less than a month left until UW-Madison discontinues its current use of D2L and Moodle, almost all courses have been migrated to Canvas (with a few identified exceptions). The Canvas Transition Team will work to complete the final stages of the transition over the coming months. In-person trainings and consultations will continue to be made available, as needed, as well as online resources.

The Canvas project website – – will continue to provide major announcements about project-related work including updates about functional gaps solutions. For the most up-to-date information about Canvas, as a learning management system, and other tools in the Learn@UW suite, visit:

Individuals can also sign up for the Learn@UW-Madison newsletter by emailing The newsletter provides technical updates about the suite of tools managed by the Learn@UW-Madison team and is released every other Friday.

Final reminder to save content from D2L and Moodle

After June 1, 2018, faculty, instructors, staff and students will no longer have access to credit and/or noncredit courses or any other types of materials or activities in D2L and Moodle. If you want to retain any content from the retiring systems, it is important that you take one or both of the following steps:

  1. Migrate your courses to Canvas – Make sure to migrate all instructional content – past and present – that you wish to retain access to:
  2. Download and save content – Only content such as lecture slides, readings, etc., that are added by the instructor, are automatically
    moved to Canvas for credit-based courses. If you will need access to student-generated content, grades, submitted assignments or other types of information to fulfill incompletes or for other purposes, you will need to properly archive this information. For details on how to do so, and how to identify and handle restricted or sensitive data, please review “How to Download Data from D2L and Moodle.” If you have a noncredit course with specific reporting needs, please contact Tom Kourakis at for assistance.

From mid-July through January 2019, emergency retrieval of certain archived course data may be requested under restricted circumstances. For more information about these data requests, please review this KnowledgeBase document.

Submitting final grades in Canvas

Instructors can submit final grades for spring 2018 from Friday, May 4 through Thursday, May 17. The Canvas Faculty Center Grade Prep tool assists with transferring grades from Canvas to Faculty Center. The tool updates the grade roster file (generated by the Office of the Registrar’s Faculty Center) with grades from the Canvas gradebook. The tool then generates a file that can be uploaded to Faculty Center for the submission of final grades.

Find instructions on the Canvas grade submission process. Campus is currently exploring more automated methods for this process in the future.

Summer and fall courses available

Summer and fall 2018 credit-based courses are currently available in Canvas and rosters are being updated daily. Course enrollments now feature three new “instructor roles” established by the university:

  • Principal Instructor
  • Supervisory Instructor
  • Auxiliary Instructor

The new roles will be assigned to course instructors depending on their role assignment when the course is built in the Student Information System (SIS). More details about these new roles, including their respective permissions, can be found in the “Course Roles” section of this KnowledgeBase document.

Upcoming trainings in May and June

Whether you have been teaching in Canvas for awhile or are just getting started, there’s a training course for you! See the full list of training events to learn more, and to register.

Upcoming training topics will cover getting started in Canvas, file management, managing grades, individual and interactive learning, assessment and more.

Canvas trainings will continue to be made available throughout the summer, fall and next spring. As a reminder, for future updates about trainings, please visit:

Enhance Canvas courses through “Teaching Effectively in Canvas”

Faculty and instructors can also enhance their Canvas courses through the Teaching Effectively in Canvas sessions. Strategies in course design, assessment, interactive learning and individual learning will be shared, as well as techniques to help free-up instructor time. Register now:

Automated lifelong-learner access now available

Automated learner access for lifelong learning courses, previously available only for Moodle and known as “L3,” is now live in Canvas. If you are interested in using the L3 automation process for your noncredit learners, learn how to add a new academic unit to the process. If you have any questions pertaining to noncredit use of Canvas generally, please contact Tom Kourakis at for assistance.